Manage Profile Visibility in the Event App

In some cases, you may want to prevent certain profiles from appearing in the Event App. With the updated Profile Visibility settings in Experience Manager, organizers now have more flexible options to manage this.

Table of Contents:

1. Set Profile Visibility for Individual Attendees

2. Bulk Update Visibility from the People Library

3. Bulk Update Visibility via Excel Import

4. Let Attendees Control Their Own Visibility

5. Workaround: Exclude People Using People Groups

1. Set Profile Visibility for Individual Attendees

Organizers can now control whether an attendee's profile is visible in the app directly within Experience Manager:

• Go to Libraries > People Library

• Click on a profile to open their details

• Scroll to the Networking Features

• Choose to make the profile Visible or Hidden

Profile Visibility Rules

• Visible:The profile is visible in the People section, can be accessed through a URL, and is searchable when initiating a new conversation in the messaging inbox.

• Hidden: The profile is not visible anywhere in the app and cannot be searched.

2. Bulk Update Visibility from the People Library

To update profile visibility for multiple attendees at once:

• Navigate to People > People Library

• Use checkboxes to select multiple attendees

• Click Manage Settings at the bottom of the page

• Update Profile Visibility for all selected attendees

4. Bulk Update Visibility via Excel Import

You can also update profile visibility using the People Excel Template:

• In the Excel file, locate the column titled Profile Visible

• Enter yes to make the profile visible or no to hide the profile

• If left blank, the profile will be visible by default

Once changes are made, upload the updated Excel file via People > Import People.

5. Let Attendees Control Their Own Visibility

Organizers can also allow attendees to manage their own profile visibility:

• Go to Event App > Event App Settings

• Under User Settings, enable or disable the checkbox: Allow attendees to edit profile visibility

If enabled, attendees can:

• Log in to the Event App

• Go to their Preferences (via the Attendee Dashboard)

• Toggle profile visibility between visible and hidden

5. Workaround: Use People Groups to Filter the People Section

If you want to exclude profiles from the People section but still allow engagement in other areas of the app (sessions, chats, activity feed, etc.), use this workaround:

1. Create two people groups in the people library: “Include in Attendee List” and “Exclude from Attendee List”

2. Assign attendees accordingly in the People Library

3. Navigate to Event App > Menu Sections to create or modify your People section. In the Section content settings, select the option to display only the "Include in Attendee List" group under Specific People Groups.

4. When someone requests not to appear in the People section, move them to the “Exclude from Attendee List” group.