What are Tracks and how do I use them?

Tracks are used to add a level of organization to your sessions by categorizing them in a way that makes it easier for your attendees to find the sessions they're looking for. These are helpful if you have concurrent sessions that you can use themes to distinguish between. If your attendees are divided into groups that are supposed to attend different breakouts, the tracks function is great for establishing those.

Within the app, you can view the agenda organized By Time, displaying the sessions chronologically for the day that you're on (and you can click into adjacent days). In this view, tracks appear as coloured bullets under the sessions' titles.

You can also view the sessions organized By Track, displaying the tracks that you've created as clickable headers under which any associated sessions will display. Sessions in the "By Track" view are ordered according to track, subtrack, date, and then time, in that order.

The order of the tracks in the app should reflect the order they appear in the Experience Manager when you click the Tracks button. To change the order in which your tracks display, select the Reorder Tracks option and drag-and-drop into the order you'd like. 

Creating Tracks
To create tracks for your sessions, click on the Tracks tab beside the Session List.

With Tracks selected, click the Add Track button, enter the name of the track you want to add, and select the color you want to use.

You can change the name or color of an existing track by clicking the Edit button.

If you're going to use tracks, we recommend creating them before you add your sessions. This way, they are available for assignment as the sessions are being created. If you create the sessions first, you have to go back into the sessions after to assign the tracks, which creates an extra step.

Adding A Track To Your Session
Once you've created your tracks, its easy to add them to your session as you create them. To do this just click on the session you want to add the track to, scroll down to the Tracks section, and select your track from the drop down. Then click Save Details.

Adding Tracks To Your Sessions With Excel
You can add any of the tracks you created to a session by using Excel. All you have to do is enter the name of the track you created in the Tracks Column. But first, you'll need to download the Sessions spreadsheet. To do this, select the Import/Export button, and click the Export Sessions option.

Open the Excel file you downloaded, and type the track names into the Tracks column in the Sessions Excel spreadsheet you downloaded. Subtracks can be created directly from the Excel template using the following format Track Name::Subtrack Name. This will create a subsection of your main track where the session will be made available to view. 

Once you've finished, Save your spreadsheet and click Import/Export and Import your spreadsheet.