---
title: How To Print Badges for Your Onsite Event
description: This article will guide you through the process of designing and printing badges and badge labels for your onsite event.
---
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June 17, 2026
# How To Print Badges for Your Onsite Event
## This article will guide you through the process of designing and printing badges and labels using BadgeON for your onsite event.
Printing badges can range from DIY to full-service options, depending on your event’s needs. This article will walk you through how to design and print badges for an onsite event, helping you choose the option that fits best and implement it successfully.
**Table of contents: **
- [Pre-Print Badges Yourself or with a Printing House](https://help.eventmobi.com/en/knowledge/learn-about-onsite-badge-printing#diy-printing)
- [Exporting Your Badge Designs for Print](https://help.eventmobi.com/en/knowledge/learn-about-onsite-badge-printing#export-badges)
- [Best Practices for Printing Yourself or with a Printing House](https://help.eventmobi.com/en/knowledge/learn-about-onsite-badge-printing#diy-best-practices)
- [BadgeON Printing with Pre-Printed Badges](https://help.eventmobi.com/en/knowledge/learn-about-onsite-badge-printing#badge-label-printing)
- [Choosing a Badge Type for Your Badge Labels](https://help.eventmobi.com/en/knowledge/learn-about-onsite-badge-printing#Choose-badge-type)
- [Equipment and Specifications](https://help.eventmobi.com/en/knowledge/learn-about-onsite-badge-printing#equipment-specifications)
- [Step-by-Step: How to Print Badge Labels Onsite with BadgeON](https://help.eventmobi.com/en/knowledge/learn-about-onsite-badge-printing#badge-label-printing-instructions)
- [Best Practices for Badge Label Printing](https://help.eventmobi.com/en/knowledge/learn-about-onsite-badge-printing#badge-label-best-practices)
### Pre-Print Badges Yourself or with a Printing House
The Badge Designer allows you to design professional badges that can be exported and sent to a printing house, or even printed from your own inkjet printer.
#### Exporting Your Badge Designs for Print
- Visit the **Badge Designer **found under **Onsite Tools **in the Experience Manager
- Select **Add Badge **and choose from the **Create Badge **or **Create Custom Size Badge** from the **Print by Yourself **option
- For **4 in x 3 in** or **4 in x 6 in** badges, choose an available template as a starting point, or select the Blank Template option to build the design from scratch
- [Create your badge design](https://help.eventmobi.com/en/knowledge/creating-badges-with-the-badge-designer?hsLang=en) and then select **Export & Print**, followed by **Export PDF**
- On the pop-up that appears, adjust the settings, including **Paper Size, Layout, Margins, Border, Sorting, **and **Fill Direction,** followed by **Export**
You can print the exported file using your own inkjet printer or email it to a professional printing house for production.
#### Best Practices for Printing Yourself or with a Printing House
- If you’re designing custom-sized badges with text, background images, or graphics, we recommend enabling **Use Bleed**. This helps ensure your design prints edge-to-edge without any blank borders or accidental cropping.
- If you’re printing badges yourself using an inkjet printer, we recommend using **16 pt or 20 pt paper stock**. For added durability, consider using **plastic badge holders**.
- Choose the **Badge Size **option for your **Paper Size **if you plan on printing onto Avery badges.
- Before sending your badges to a printing house, set the **sort order** by either First Name or Last Name, and be sure to let the printer know you’d like the badges organized this way. This will make it much easier to sort and distribute them onsite.
- Order additional **Blank Badges **to use for last-minute registrations onsite
- Create a **badge back** design that includes helpful event or personalized attendee details for quick reference, such as Wi-Fi passwords, event staff contact info, or key reminders
- If you don’t need to include badge details on the back, consider adding a simple design to showcase your branding instead of leaving it blank
### BadgeON: Badge Label Printing with Pre-Printed Badges
BadgeON Badge Label Printing is a flexible and cost-effective option for events looking to print badges onsite. Badge labels are printed using a compact thermal printer that can be used from anywhere. Printing badge labels can help reduce costs compared to full-service onsite badge printing options, with a cost-effective printer rental that offers white or transparent labels compatible with any badge type of your choice.
#### Choosing a Badge Type for Your Badge Labels
One benefit of using BadgeON Printing for your event is that you can work with any badge type. Printing branded blank badges allows you to tie into your event or organization's branding. When combined with BadgeON Badge Label Printing, this allows you to take advantage of cost-saving options such as bulk ordering your badges to use across all of your events and ensuring badges are only printed for people who show up onsite.
Choosing the right badge type for your event will depend on what you are looking to get from your event badges and the budget that you are working with.
| Paper Fanfold | This badge type is less durable than other options, but this foldable badge offers a front and back that can be used to share additional badge information with attendees. |
| --- | --- |
| Firm-laminated | Because of its lamination, this badge type is more durable than standard paper badge options. It is a popular option due to its affordability and ability to maintain its shape and appearance throughout an event. |
| PVC | This badge type is the most durable but has a higher price point than other alternatives. PVC looks very similar to firm-laminated badges, but because it is made of plastic, it has a smoother feel and less bend. This preserves its shape and appearance regardless of the length of the event. |
| Biodegradable | This badge type is the most eco-friendly but can be more expensive than alternative options. It should be used with direct thermal printing to ensure it is fully biodegradable. It is not a great fit for badge label printing, so you will likely need to work with a full-service option to accommodate on-site printing. |
#### Equipment and Specifications
There are a few items that you will need to print your badge labels onsite at your event:
- Brother QL-820WNB printer (no ink required)
- Blank branded badges
- Badge Labels
- Brother DK-22205 Black on White Continuous Paper Label Roll
- Brother DK-22113 Black on Clear Continuous Clear Film Tape
- iOS device (iPad iOS 15 onwards) or iPhone)
- EventMobi's Onsite App
Badge label printing is currently only supported **on iOS devices (iPhone or iPad)**. Android devices can still be used for check-in with the Onsite App but do not support badge printing at this time.
#### Step-by-Step: How to Print Badge Labels Onsite using BadgeON
**Step 1: Prepare your Badge Labels for Print**
- Access the **Badge Designer located in the Onsite Tools** in the Experience Manager
- Choose the **Print Labels with EventMobi Onsite App** by selecting **Create Label **or **Create Custom Size Label**
****
**Note:** Labels must be a **minimum width of 1 in /25 mm** and a **maximum length of 12 in / 305 mm**.
- If you've selected the **Create Label **option:
- Choose a **blank** badge to build your badge label design from scratch, or
- Select **Use This Template** to edit one of the existing templates
- 
- Design your badge label and don't forget to **Save Your Changes.**
****
**Note: **Use the Zoom option to zoom in and out when designing your badge labels.
- Once you have saved your changes on the badge design, you can proceed to **Set up Onsite Badge Printing**. From the drop-down menu, choose one of the badge label designs you have previously created, including the one you are currently editing. Click on **Save** to assign this badge design for use with the EventMobi Onsite App during your event.
**Step 2: Update your Onsite Printing Settings**
- Access the **Onsite App** option from the **Onsite Tools **area of the Experience Manager
- Select the tab for **Onsite Badge Printing**
****
- Use the **Select Label **dropdown to choose the badge that you would like to print
- Click on **Add Label** to add up to 10 labels that you will need to print onsite
- Adjust the order of the badges based on the order that they will be printed onsite
**Note**: Set up to 10 badge labels to print per attendee. Labels will apply to all attendees.
**Step 3: Set up your Equipment**
You will need the Brother QL-820WNB printer, badge sticker labels, and an iPad to print your badge labels onsite.
| **Step 1** | **Set up the Brother QL-820WNB printer** | - **Turn on the printer** and ensure it is powered up and has Bluetooth functionality enabled: - Press the **Menu** button on the printer. - Use the arrow keys to navigate to **"Bluetooth"** settings and press **OK**. - Ensure Bluetooth is **turned on**. - Make a note of the printer's **device name** (displayed in the Bluetooth Status), as you'll need this later. - In the Bluetooth menu, turn on the **Automatic Reconnection** mode. |
| --- | --- | --- |
| **Step 2** | **Set Up the iPad** | - Open the **Settings **app on your iPad - Navigate to **Bluetooth **and toggle the switch to enable Bluetooth (if it's not already on) - Wait for your printer's device name (from Step 1) to appear under the **Other Devices** section |
| **Step 3** | **Pair the Printer with the iPad** | - Tap on your printer's name in the list of available devices - If prompted for a passcode, enter **0000** (the default Bluetooth passcode for Brother printers) - Wait for the iPad to confirm that the device is connected |
| **Step 4** | **Load the Label Roll into the Printer** | - Ensure the printer is turned off - Hold the printer by the front and lift the DK Roll Compartment Cover - Place the DK Roll into the Roll Spool Guide - Ensure the Roll Spool Arm is firmly inserted in the Roll Guide - Verify the Stabilizer slides into the printer's notch - Thread the DK Roll through the printer: - Align the roll's edge with the Label Output Slot's upright edge - Insert the first label into the compartment slot - Push until the end reaches the marked position - Close the DK Roll Compartment Cover - Press the Power Button - the DK Roll will align automatically |
| **Step 5** | **Connect the AC Adapter** | - Connect the AC Adapter to the Label Printer - Connect the AC Power Cord to the adapter - Plug into a grounded AC power outlet |
**Step 4: Download the Onsite App**
**Step 5: Set up the Onsite App on your Device**
- Make sure you have been added as an organizer in the Experience platform before logging in
- Log into the Onsite App using the same credentials you use to log into the Experience platform
- Select the **Printer Settings **option found under the **Manage Your Device Settings **area
- Choose your printer from the **Available Printers** page to connect it by Bluetooth
.jpg?width=221&height=480&name=File%20(2).jpg)
- Click on the **Connected Printer** to adjust its settings:
- Print Quality (we recommend Best)
- Resolution (we recommend Normal)
- Copies (input the number of badge copies that should be printed)
.jpg?width=239&height=520&name=File%20(3).jpg)
- Click on the **Print Test Badge **option at the bottom of the page to confirm that your printer is ready for printing
- You should receive a **Success **page if everything is set up and ready to go
- If you receive a **Please Try Again** message, make sure to review the **View Details **drop down to determine the issue that is impacting the connection
|  |  |
| --- | --- |
**Step 6: Print the Badge Labels Onsite**
- Choose one of the following options from the Onsite App
- **Event Check In & Out** to check attendees in and out of the event (and print labels)
- **Session Check In & Out **to check attendees in and out of sessions
- **Print Badges Only **to print badge labels outside of the check-in process
- **Set Up Kiosk** to allow attendees to complete check in themselves (and print labels)
- **Option 1: Print During Check In**
- Choose the **Event Check In & Out **option
- Enable the toggle to **Turn on Badge Printing **if you would like to print a badge label during the check in process
- Click on the **Scan **option to check in attendees using their digital badge or choose the **Search** option in the bottom menuto check attendees in by searching their name
- **Option 2: Print by Kiosk**
- Choose the **Set Up Kiosk **option
- Select the kiosk mode that you would like to set up for the device, followed by the **Launch Kiosk** option at the bottom of the page
- Attendees can select the **Scan **or **Search **to check into the event
#### Best Practices for Badge Label Printing
**#1: Be prepared for unexpected interruptions**
To ensure that you are prepared for any unexpected interruptions that may arise at the event, the following items are recommended:
- A backup battery or access to a plug-in
- A backup internet connection
**#2: Avoid long check-in lines with multiple kiosks**
You should have two or more badge label printers to ensure a smooth check-in process at your event and prevent long wait times and lineups.
A good rule of thumb is to use a formula of **1 printer per 100 attendees **to make the badge label printing experience for your team and attendees.
**#3:** **Order blank branded badges in bulk to save costs**
If your organization hosts multiple events each year and tends to use consistent branding across them, you may want to opt for a more general design that can be used for all of your events. Placing a bulk order of blank branded badges can also save you costs.
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