How Do I Use the Zoom Integration?

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NoteThis feature is currently in beta and will be available as soon as possible.

EventMobi’s virtual event management platform lets you seamlessly integrate Zoom meetings and webinars into your fully branded Virtual Space at your next online event. Create branded virtual event experiences for your attendees by combining the power of Zoom meetings and webinars within EventMobi’s customizable Virtual Space.

With the EventMobi & Zoom integration, registered event attendees browsing through the event agenda can now select your session and launch the Zoom meeting or webinar with a single click. This process helps create a more secure and personalized experience as attendees entering the Zoom session can be auto-registered with their name and email.

Installation

You can install this Zoom App through the integration setup on EventMobi’s Experience Manager.

1. Log-in to your EventMobi Experience Manager account
2. Open your specific event
3. Navigate to “Integrations” in the left menu

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4. Click “Get Started” under the Zoom integration card
5. Follow the prompts to login to your Zoom account
6. Your Zoom App is now installed and the integration with EventMobi successfully completed

Usage - General

The EventMobi-Zoom integration streamlines the process of event planners setting up Zoom meetings for sessions in EventMobi virtual events. Attendees who are visiting the virtual event are able to easily navigate their event agenda to find sessions of interest and launch the Zoom meeting using a button within the session. This makes it easy for planners to setup interactive group discussions or breakout sessions using Zoom that becomes a part of the virtual event experience.

The following are the steps for an event planner to setup a session with a Zoom meeting or webinar:

1. Log-in to your Zoom account and create a meeting or webinar
2. Log-in to your EventMobi Experience Manager account and add a session to your agenda

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3. Once the session has been created, click on the session to open the session details page that will allow you to configure it with Zoom

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4. Click on the “Video & Conference” tab
5. Select “Conference”
6. Select “Integrations”
7. Select “Zoom”
8. Select “Meeting” or “Webinar”
9. Select the specific meeting or webinar that you created in Zoom
10. The details card should now show the specific meeting details as you configured in Zoom
11. Click “Save Details” to complete the configuration

05-EXP-Associate-Zoom.png

The following steps are for an attendee to access the Zoom session from the virtual event:
1. Log-in to your EventMobi Virtual Space (www.eventmobi.com/your-event-code)

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2. Navigate to your session from the event agenda

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3. Click on “Join Now”

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4. You will be taken to the Zoom Meeting that was setup for this session

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Usage - Auto-Registering EventMobi Attendees into Zoom

To create a seamless and safe user experience it is possible to setup your Zoom meeting or webinar such that any attendee joining the Zoom meeting from EventMobi will have their name and email addresses registered into Zoom using the user’s EventMobi registration information. This will avoid the display of random names in the Zoom participant list and also make it easy for the planner to identify any duplicate or uninvited individuals. 

To activate this behaviour you must configure your Zoom session as follows:

1. Create a Zoom meeting or webinar and set registration as “Required”

02-Zoom-Create-Meeting.png

2. Under the registration settings, edit the registration options

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3. Set the registration approval to “Manually Approve”

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With these settings enabled, any attendee who is logged into EventMobi and clicks on the Zoom meeting or webinar will be auto-registered into the Zoom session with their name and email address for the EventMobi event.

Uninstallation

You may uninstall your Zoom App and disconnect the integration with EventMobi using one of two methods.

Method 1 - Disconnect from EventMobi Event

1. Log-in to your EventMobi Experience Manager account
2. Open your specific event
3. Navigate to “Integrations” in the left menu
4. Under the Zoom Integration card, click Actions > Disconnect
5. This will disconnect your Zoom account from the specific event

11-EM-Integration-Disconnect.png

Method 2 - Disconnect from Zoom App Marketplace

1. Login to your Zoom Account and navigate to the Zoom App Marketplace
2. Click Manage > Installed Apps or search for the EventMobi app
3. Click the EventMobi app

12-Zoom-Uninstall.png

1. Click Uninstall
2. This will disconnect your Zoom app from all EventMobi events that are connected to it

Troubleshooting

I’m unable to run concurrent EventMobi sessions using Zoom.

Ensure that the Zoom account you use to connect to your event has multiple Zoom host licenses. A unique host is required per concurrent session.

Users from EventMobi are not being auto-registered into my Zoom meeting.

For this to work, you must ensure your Zoom meeting has been configured appropriately. On Zoom, the meeting must be created with registration set as “Required”. Furthermore, the registration approval settings should be set to “Manually Approve”.

I can’t associate a Zoom Webinar to my EventMobi session

Please ensure your Zoom account license includes the webinar feature.

 

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