Speaker Preparation: Booking a Session


Booking a Session

On the Calendly booking page, your event information and the session overview will be shown on the left side, while producers' available dates are on the right side. Click on a desired date and time to go to the next page, where a few questions need to be filled.


Fill the Details




First Name and Last Name - This is the name of the scheduler. The scheduler can be a speaker, an event organizer, or a project manager, etc.

Email - Please provide the scheduler's email, then use “Add Guests” to add all the other attendees who will join the session. The attendees can include the event organizer, the project manager, and most importantly, the speaker and the moderator.

Please include all of your speakers' full names - This section is only for the speaker and moderator's names who will be presenting their content in the session. If you are the speaker themselves, please include your name.




Event Name - Please click on the radio button.

What is the name of the session or subject you will be presenting? - Please insert the name of your session or the subject you will be presenting.

Is this a panel session - If there is more than one speaker in the session, please select “Yes.”

Will you be presenting any slides for the recording or live session? - If you are sharing any content by screen sharing, please select “Yes.”

Please share anything that will help prepare for our meeting - Self-explanatory.





Once you filled all the required questions, you will see the confirmation page to indicate your session has been booked successfully with one of our producers.


Calendar Invite


After a session is booked, a calendar invite will be populated in your calendar software.

In a calendar invite, you will find:

  • Event description and session overview

  • Session date and time

  • Your session producer

  • Link to join your session

  • Cancellation and rescheduling links at the bottom

All you need to know is to use the link to join your session with one of our producers on the event's day.


Cancellation and Rescheduling




If you need to reschedule or cancel your event, you can use the link at the bottom of your calendar invite to do so. We kindly recommend making changes to your bookings before 8 hours of your session to prevent additional fees that might occur.

If you have any questions, please reach out to your event organizer.

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