How Can I Control Access and Capacity Settings For Agenda Sessions?

This article explains how to use Session Access Control to manage who can view sessions in the Event App, and Session Capacity to limit the number of people who can sign up.

 Table of Contents: 

• Set Capacity Limits for Sessions
• Manage Access Control Settings for Sessions

Set Capacity Limits for Sessions

You can set a capacity on individual sessions to limit how many attendees can sign up through the Event App.

When a session has a capacity, attendees will see how many seats remain and can reserve one if space is available. Once the session is full, it will appear greyed out with a message that no seats are available.

Enable Session Capacity Settings

• Open the Sessions Library and click on the session you want to edit. 
• Go to the Settings tab. 
• Under Session Capacity, input the limit for session signups in the Event App. 
• Click Save Session to confirm your changes. 

Signing Up For Sessions with Session Capacities in the Event App

• Navigate to the session in the Event App Agenda. 
• View the number of seats available at the bottom of the session item. 
• Select the + icon to add a session and reserve a seat.

Manage Access Control Settings for Sessions

Individual sessions can be restricted to specific People groups, ensuring only the intended attendees can view and join them in the Event App.

Session Access Control hides sessions from anyone outside the selected groups. This includes the agenda as well as any linked Speaker profiles.

Attendees in the permitted groups must be logged into the Event App to confirm their access.

Enable Session Visibility Settings 

Update Visibility Settings for Individual Sessions

• Open the Sessions Library and click on the session you want to edit.
• Go to the Settings tab.
• Under Session Visibility, choose Specific People Groups.
• From the dropdown menu, select the People Groups that should have access.
• Click Save Session to confirm your changes.

Bulk Update Visibility Settings for Sessions

• In the Sessions Library, you can select all sessions by clicking the checkbox at the top of the list. To choose specific sessions instead, use the search and filter options to narrow down the list, then select the checkbox.
• Click on Manage Settings. 
• Select Specific People Groups
• From the dropdown menu, select the People Groups that should have access.
• Click Save to confirm your changes.