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Setting Up an Integration with WildApricot

Connecting your WildApricot event to EventMobi automatically transfers new registrants and registration details into your EventMobi event. This eliminates manual data entry and ensures your attendee list stays accurate and up to date.

New to Integration Hub? Check our guide, Getting Started with EventMobi Integration Hub, to get the most out of this instruction! 

What to Know Before You Start

Understanding WildApricot Data Types

  • Contact
    Every registrant is linked to a Contact in WildApricot’s Contact list. This is like a central profile that stays consistent across multiple events.

            A Contact is automatically created when someone registers for an event.

  • Attendees
    This is the event-specific registration record. In most cases, the information here will match the Contact.

By default, the EventMobi integration maps the attendee data. You can change this in the field mapping step if you need to pull data from a different source.

⚙️ Setting Up the Integration

1. Install the Solution in Integration Hub

Head to Experience Manager, then install the Integration Hub and find the WildApricot → EventMobi solution.

2. Install the Scenarios

To install, click Install next to the scenario.

 

3. Grant EventMobi Access to WildApricot

  1. Click Grant Access to open the configuration screen.

  2. Give your connection a name (anything that helps you recognize the WildApricot account you’re connecting to)
  3. Paste in your WildApricot API Key

    To find your API key:
    1. Log in to your WildApricot account

    2. Go to Apps > Authorized Applications
    3. Click Authorize Application
    4. Select Server Application > Continue
    5. In this view
      1. Add an application name
      2. API Key – Select Full Access
      3. Copy the API Key
      4. Click Save
      5. Go back to EventMobi and paste the API Key
         4.    Select Your Wild Apricot Account

4. Map your fields

Now that your WildApricot connection is in place, the next step is to tell the Integration Hub how to match data between WildApricot and EventMobi. This process is called field mapping, and it’s key to making sure everything shows up where it should.

 

To start, select the WildApricot event you wish to connect to EventMobi.

  • Select Event ID - ID
  • Select the event you want to connect to

Next, select “Create a New Person”

Some standard fields like First Name, Last Name, External ID, Email, and Company are automatically mapped for you.

For other standard and custom fields, you will need to connect the dots manually.

To map a field:

  1. Find the EventMobi field in the list
  2. Click on it to open the dropdown
  3. Select the matching WildApricot field



You only need to map the fields you actually need for your event. If there are fields in WildApricot you’re not planning to use in EventMobi, you can skip them.

5. Go Live


Click Start to activate your integration.

This will turn on the automation and begin syncing new registrants from WildApricot to your EventMobi event.



Once the automation is activated, you can find it in the My Installations tab.


6. Test Your Integration


It is a good idea to run a quick test to make sure everything is syncing as expected.
  1. Go to your WildApricot registration page and add an attendee using a unique email.

  2. Wait for the integration (usually a minute).

  3. In EventMobi, navigate to People Library → Attendees.

  4. Search for your test record to confirm the import.

For additional troubleshooting tips, check our guide, Getting Started with EventMobi Integration Hub, to get the most out of this instruction!