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How to Use the Add to Calendar Widget in Email Campaigns and Registration Confirmation

The Add to Calendar widget allows attendees to save your event directly to their personal calendars with one click. This button can be added to Email Campaigns and Registration Confirmation Emails. This article will walk you through how to insert the widget and configure event details.

Adding the Add to Calendar Widget to Email Campaigns

You can add the Add to Calendar widget to any email campaign layout to help registrants save your event date quickly.

1. Open or Create an Email Campaign

  1. Navigate to: Event → Communications → Emails.
  2. Open an existing email campaign or click Create Campaign to build a new one.

Select your template and proceed to the Design step.

2. Add a New Row to Your Email Layout

  1. In the editor, select the Content tab.
  2. Click Add Row and choose where you want the Add to Calendar button to appear.
  3. Select the row where the widget will be placed.

 

3. Insert the Add to Calendar Widget

  1. With the row selected, navigate to the Content tab.
  2. Click Set Up Add to Calendar. (Drag and drop to the row!)
  3. A configuration window will open, select "Set up Add to Calendar"

 

4. Configure Your Add to Calendar Button

In the Set up Add to Calendar Pop-up, enter the following:

  • Calendar Title: The name of your event (example from Scribe: “Welcome to the Summit”)
  • Start Date & Time
  • End Date & Time
  • Location
  • Description (optional; appears in the event details when added to a user’s calendar)

Once complete, click Save.

After saving, the Add to Calendar button will appear directly in your email preview.

Screenshot 2025-11-14 at 3.44.27 PM


Adding the Add to Calendar Widget to Registration Confirmation Emails

Registration confirmation emails can also include the Add to Calendar button, allowing attendees to save the event immediately after registering.

1. Navigate to Registration Confirmation Email

  1. Go to: Event → Registration → Confirmation Email

Navigate to the default confirmation email template, select edit.

2. Add the Add to Calendar Widget

Just like in Email Campaigns, you can insert an Add to Calendar button:

  1. Click Content.
  2. Add a new row or select an existing content block.
  3. Click Set Up Add to Calendar.
  4. Enter the event details and click Save.

The button will appear alongside existing confirmation details such as the QR code.



Best Practices

  • Place the widget near the top or bottom for maximum visibility.
  • Use clear event titles so the calendar entry is easily identifiable.
  • Double-check the event’s timezone settings before saving.
  • If running a multi-day event, ensure your start and end dates reflect the full event duration.