How to Use the Add to Calendar Widget in Email Campaigns, Registration Website and Registration Confirmation Emails

Adding the Add to Calendar Widget to Email Campaigns

You can add the Add to Calendar widget to any email campaign layout to help registrants save your event date quickly.

1. Open or Create an Email Campaign

1. Navigate to: Event → Communications → Emails.
2. Open an existing email campaign or click Create Campaign to build a new one.

Select your template and proceed to the Design step.

2. Add a New Row to Your Email Layout

1. In the editor, select the Content tab.
2. Click Add Row and choose where you want the Add to Calendar button to appear.
3. Select the row where the widget will be placed.

 

3. Insert the Add to Calendar Widget

1. With the row selected, navigate to the Content tab.
2. Click Set Up Add to Calendar. (Drag and drop to the row!)
3. A configuration window will open, select "Set up Add to Calendar"

 

4. Configure Your Add to Calendar Button

In the Set up Add to Calendar Pop-up, enter the following:

• Calendar Title: The name of your event (example from Scribe: “Welcome to the Summit”)
• Start Date & Time
  
• End Date & Time
  
• Location
  
• Description (optional; appears in the event details when added to a user’s calendar)

Once complete, click Save.

After saving, the Add to Calendar button will appear directly in your email preview.

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Adding the Add to Calendar Widget to the Core Registration Website

You can add the Add to Calendar button directly on your registration site built with Core Registration, enabling attendees to save your event to their calendars at the moment they register or browse the registration page.

1. Select the Website Builder

1. Navigate to: Registration → Website Builder / Pages in your EventMobi event admin.

2. Choose the registration site built by Core (if you have multiple websites, select the one you wish to add the button to).

2. Open the Page You Want to Edit

1. Within the Website Builder, select the page you wish to add the widget to (for example: the landing page, “Thank You” page or confirmation page).

2. Enter Edit mode for that page layout.

3. Insert the Add to Calendar Widget

1. In the page editor, locate where you wish the button to appear — e.g., below the registration confirmation text or next to the session selection.

2. Click Add Row (or select an existing row if you prefer).

3. From the content options, select Set up Add to Calendar to insert the widget.

4. Configure the Widget Details

Once the widget is placed, a configuration dialog appears. Populate the following fields:

• Calendar Title: Enter your event name (e.g., “Annual Leadership Summit 2026”).

• Start Date & Time: Set the exact date/time when the event begins.

• End Date & Time: Set the correct end date/time (including time zone).

• Location: Add the venue or “Virtual” if it’s an online event.

• Description (optional): Enter a short description which will appear in the attendee’s calendar entry.

• Once complete, click Save. The Add to Calendar button will now appear on your registration website page.

Adding the Add to Calendar Widget to Registration Confirmation Emails

Registration confirmation emails can also include the Add to Calendar button, allowing attendees to save the event immediately after registering.

1. Navigate to Registration Confirmation Email

1. Go to: Event → Registration → Confirmation Email
   
   

Navigate to the default confirmation email template, select edit.

2. Add the Add to Calendar Widget

Just like in Email Campaigns, you can insert an Add to Calendar button:

1. Click Content.
2. Add a new row or select an existing content block.
3. Click Set Up Add to Calendar.
4. Enter the event details and click Save.
   
   

The button will appear alongside existing confirmation details such as the QR code.

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Best Practices

• Place the widget near the top or bottom for maximum visibility.
• Use clear event titles so the calendar entry is easily identifiable.
• Double-check the event’s timezone settings before saving.
• If running a multi-day event, ensure your start and end dates reflect the full event duration.